Directory monitoring and bulk archiving of documents / Add documents automatically in the background

Опубликовано: 11 Октябрь 2021
на канале: PaperOfficeEN

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With the simple settings explained in this video, you'll be able to, among other things:

• Monitor your Windows folders with PaperOffice
• Add documents automatically in the background and from any device, such as a scanner or multifunction device
• Search all documents "Google-Like" thanks to OCR text recognition

As well as extended storage options for the documents that can be monitored - define rule assignments or start workflows.

PaperOffice is the innovative solution for the paperless office.

▬ Helpful tutorials on this workshop ▬▬▬▬▬▬▬▬▬▬▬▬
Workflows and work processes part 1:    • Maximizing Efficiency with Digital WO...

Workflows and work processes red-green query part 2:    • Maximizing Efficiency with WORKFLOW M...

▬ Content ▬▬▬▬▬▬▬▬▬▬▬▬
Introduction to workshop 00:00
What does directory monitoring enable? 00:08
What do I need for monitoring? 00:53
How do I activate directory monitoring? 01:06
Deactivating the AI PIA for directory monitoring 01:36
Assign workflow, document status, document type, how? 02:00
What should happen after the import? 02:08
Conclusion: What options does directory monitoring offer? 02:45

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▬ About PaperOffice (the paperless office) ▬▬▬▬▬▬▬▬▬▬▬▬
Thanks to the world's best PaperOffice OCR text recognition, live keyword search and SQL-based revision-proof data storage, you are guaranteed to find every document, even according to its content, in seconds and with ease.

PaperOffice allows documents to be recorded in a wide variety of ways. Existing electronic files are integrated into PaperOffice via drag & drop from the file system, by mass importing individual files or by importing the Windows folder structure.
The powerful and extensive workflow module PaperOffice Control enables the assignment and processing of complex processes, controls document information and tasks efficiently through the company.

Both simple and complex multi-level workflows with branches can be defined. In addition to the simple approval workflows, extensive checking and approval processes can also be implemented, such as an invoice approval by defining multi-level work processes with branches through red-green queries, like a traffic light.

In addition, digital releases can be requested and further actions can be carried out. So the process overview is always kept in mind.
Benefit from our experience and trust in the PaperOffice document management system: digitization of paper documents, audit-proof e-mail archiving, additional advanced search and document management - everything is integrated in PaperOffice and thus enables the perfect conversion to a paperless office.

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